ONLINE Access Phillips County Colorado Co. Property records & deeds for title and lien searches

How to Access Phillips County Colorado Property Records and Deeds for Lien and Title Searches

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Whether you’re conducting a title search, researching property ownership, or investigating liens on real estate in Phillips County, Colorado, accessing official property records is essential for any thorough property investigation. This resource provides direct access to Phillips County’s official property record databases, recording office procedures, and comprehensive guidance for accessing deeds, liens, and title information.

Official Phillips County Property Record Search Portal

Phillips County provides an official online property record search portal at phillipscounty.colorado.gov/property-record-search. This official county database allows users to search property records directly through the county’s website. The county makes no warranties regarding the accuracy or thoroughness of this information, providing it strictly for customer convenience.

Phillips County Clerk and Recorder’s Office Services

The Clerk and Recorder’s office maintains all recorded documents from February 1997 to current, including real estate records, UCC records, military discharges, maps and plats, torrens certificates of title, and marriage licenses. All records are open to the public and certified copies of any document of record are available for a fee.

Contact Information:

• Email: beth.zilla@phillipscounty.co or mary.roberts@phillipscounty.co
• Phone: (970) 854-3131

Recording Requirements and Fees for Document Filing

Colorado Law requires all documents to have a top and bottom margin of at least one inch and left and right margins of at least ½ inch. Recording fees are $13 for the first page of all recorded documents and $5.00 for each additional page ($10.00 for each additional page on documents larger than legal size).

A documentary fee of $.05 per $500 of applicable sales consideration applies, and the consideration amount must be clearly marked on the deed and transfer declaration. All fees are collected at the time of recording, and documents with insufficient fees will be returned.

Phillips County Assessor’s Office for Property Valuations

The Phillips County Assessor’s Office maintains property valuations, ownership information, and assessment records essential for title research and property investigations.

Phillips County Assessor Contact Details:

• Address: 221 S Interocean Ave, Holyoke, CO 80734
• Phone: (970) 854-3151
• Email: Doug.Kamery@phillipscounty.co
• Staff: Toby Thompson (Deputy Assessor), Nicholas Flaa (Appraiser 1)

The county provides a tax roll search feature and maintains the 2024 Ownership Tax Roll A-Z for property ownership verification.

Property Tax Information and Payment Details

Property taxes are due January 1st for the previous year and may be paid in two equal installments or one full installment. Only half or full payments are accepted, with partial payments not permitted. When the tax amount is $25.00 or less, only a single payment is required by the full payment date.

Payment Locations:

• In-Person: Treasurer’s Office, Phillips County Courthouse, 221 South Interocean Avenue
• By Mail: Payments with proper postmarks are acceptable

Delinquent interest is added to tax amounts for payments postmarked after deadline dates, continuing at 1% per month until tax sale, with additional fees assessed.

Tax Lien Search and Information Resources

Phillips County maintains comprehensive tax lien information including endorsement procedures, redemption processes, and annual tax lien sales. The annual Tax Lien Sale is held to collect unpaid taxes, with investors purchasing tax liens and earning interest determined at nine percent above the federal discount rate.

The 2024 Phillips County Tax Lien Sale was held Tuesday, November 7, 2024, at 10:00 a.m. MST through an online auction hosted by GovEase.

Tax Lien Redemption Process

Redemption payments are made to the Treasurer for delinquent taxes, delinquent interest, advertising fees, late fees, and additional costs incurred during the tax lien process. Payments are only accepted from the owner, their agent, or any person having legal or equitable claim against the property before execution of a Treasurer’s Deed.

All redemption payments must be made by cash or certified funds, with interest calculated monthly, making the amount due change monthly. Upon payment, the Treasurer issues a Certificate of Redemption including the legal description, redemption date, and amount paid.

Essential Document Requirements for Recording

For deed transfers, the grantee’s address is required and documents will not be recorded without this information. A return address for the original document must be provided on the front or back page. Deeds must be acknowledged in accordance with Colorado Revised Statutes 38-35-101.

Any conveyance document presented for recording must be accompanied by the Colorado Real Property Transfer Declaration (TD-1000). Documents should include contact phone numbers with submitted materials.

Professional Title Search Services

While Phillips County provides public access to property records, comprehensive title searches typically require professional research services to compile complete property histories. According to U.S. Title Records (https://www.ustitlerecords.com/), professional title search companies provide Colorado title research services on residential and commercial real estate, including property abstracts, title reports, lien searches, and certified deed copies.

Property Record Types Available

Phillips County maintains various types of property-related documents essential for title research:

• Deeds and Conveyances: All property transfer documents
• Mortgages and Deeds of Trust: Loan security instruments
• Liens: Tax liens, mechanics liens, and judgment liens
• UCC Filings: Personal property security interests
• Plats and Surveys: Property boundary documentation
• Property Tax Records: Assessment and payment history
• Torrens Certificates: Alternative title registration system documents

Important Considerations for Property Research

Property tax statements are mailed to the owner of record as listed on the Tax Roll certified by the County Assessor. Mortgage companies do not automatically receive copies of property tax statements and typically perform their own research on properties they service.

Property taxes officially become delinquent on June 16 each year if not paid in full, with delinquent interest, advertising, and distraint fees subject to collection once taxes become delinquent.

This information provides direct access to Phillips County’s official property record resources for conducting thorough title searches, lien investigations, and property ownership research. All official county links and contact information are current as of June 2025.