Access Shelby ALABAMA AL. Property records and deeds for title and lien search info

  • May 16, 2025
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  • Category: Recorder of deeds
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How to Access Shelby County, Alabama Property Records, Deeds, Liens and Title Searches

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Introduction to Shelby County Property Records

Shelby County, Alabama maintains comprehensive property records through the Probate Court’s Recording Division. These records include vital information about land ownership, property transfers, liens, and other essential real estate documentation. Whether you’re a homeowner, real estate professional, investor, or legal practitioner, knowing how to access these records is crucial for property transactions in Shelby County.

Shelby County Probate Court Recording Office Location

The Shelby County Probate Court is located at the County Courthouse:

  • Physical Address: 112 North Main Street, Columbiana, Alabama 35051
  • Mailing Address: PO Box 825, Columbiana, Alabama 35051
  • Recording Division is responsible for maintaining all real property records

Online Access to Shelby County Property Records

Shelby County offers convenient online access to property records through their official website:

  • Visit the official records search portal at: https://probaterecords.shelbyal.com/
  • Property records from 1819 to present are available online
  • Search by name, document type, recording date, or instrument number
  • The system uses Landmark WEB technology for advanced search capabilities

Types of Property Records Available in Shelby County

The Probate Office maintains various property-related documents, including:

  • Deeds (Warranty, Quitclaim, Gift, Special Warranty, Grant)
  • Mortgages and Mortgage Assignments
  • Satisfaction of Liens or Mortgages
  • Plats and Maps
  • Easements and Right of Way documents
  • Mechanic’s Liens and Lien Notices
  • Lis Pendens filings and releases
  • Notary Public records

How to Conduct a Title Search in Shelby County

Performing a title search in Shelby County involves several steps:

  • Start with the current owner’s deed information
  • Work backward through the chain of title
  • Identify all owners, mortgages, liens, and encumbrances
  • Check for any judgments or legal proceedings affecting the property
  • Verify property tax status through the Tax Commissioner’s Office
  • Use the online search system at probaterecords.shelbyal.com or visit in person

Understanding Liens and Lien Searches in Shelby County

Liens are claims against property that secure payment of a debt:

  • Tax liens (property, state, federal)
  • Judgment liens from court cases
  • Mechanic’s liens for unpaid construction work
  • HOA liens for unpaid assessments
  • Search for liens using the property owner’s name or property description
  • Check both the Probate Court records and Circuit Court records for comprehensive results

E-Recording Services in Shelby County

Shelby County offers electronic recording services for property documents:

  • Visit probaterecords.shelbyal.com and click on “eRecording”
  • Register with the system to submit documents electronically
  • Reduces processing time significantly compared to mail or in-person filing
  • Provides secure and efficient document recording
  • Contact the Probate Office for assistance with eRecording setup

Recording Fees for Shelby County Property Documents

Current recording fees for Shelby County property documents:

  • Filing Stamp: $3.00
  • Index Fee: $10.00
  • Per Page Fee: $3.00 per page
  • Deed Tax: $0.50 per $500 of property value (or fraction thereof)
  • Mortgage Tax: $0.15 per $100 of loan amount (or fraction thereof)
  • Additional Grantors/Grantees: $1.00 each (in excess of two)
  • Mental Health Fee: $6.00
  • Fees subject to change; contact the Probate Office for current information

Requirements for Recording Property Documents

Documents submitted for recording in Shelby County must meet certain requirements:

  • Include the preparer’s name and address
  • State the marital status of grantors/mortgagors
  • Provide complete legal description of the property
  • Include section, township, and range or plat book reference
  • Be signed by the contracting party or agent
  • Be attested by two witnesses
  • Original or certified copies required for submission
  • Multiple-page documents should not be stapled

Using the Tax Commissioner’s Office for Property Information

The Shelby County Property Tax Commissioner’s Office provides additional property information:

  • Website: https://ptc.shelbyal.com/
  • Tax assessment records
  • Property tax history
  • Current tax status
  • Property valuation information
  • Helpful for verifying tax liens or potential tax issues

Additional Resources for Property Research

Other valuable resources for comprehensive property research:

Contact Information for Further Assistance

For additional help with property records in Shelby County:

  • Probate Court Phone: (205) 669-3710
  • Recording Division Direct Line: (205) 670-6322
  • Email: probate@shelbyal.com (general inquiries)
  • Hours: Monday-Friday, 8:00 AM – 4:30 PM (excluding holidays)
  • For legal assistance regarding property matters, contact the Alabama State Bar Lawyer Referral Service


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